AI phone agents for service businesses

Stop missing calls. Start booking the conversations that make you money.

Cyphr Agents builds AI phone agents that answer inbound calls, handle restaurant orders, qualify real prospects, book appointments, and send your team clean follow-up notes automatically.

Test live agents See packages

Prefer to use your phone? Call Ava at (216) 616-0206 to test the experience or schedule a personalized demo. Browser microphone access is not required.

Choose your receptionist

Live demo
Ava virtual receptionist avatar

Ava

Warm, polished, professional

Best for a friendly front-desk feel that still sounds confident and clear.

Alice restaurant cashier avatar

Alice

Warm, practical, restaurant-ready

Best for restaurant calls, pickup orders, menu questions, and fast counter-service conversations.

Atlas virtual receptionist avatar

Atlas

Calm, confident, direct

Best for a steadier male receptionist tone with a grounded, professional feel.

Pick Ava, Alice, or Atlas — browser microphone access is required for online calls.
Inbound receptionist Restaurant order demo Warm outbound follow-up Calendar booking Call summaries

The expensive problem hiding in plain sight

Most businesses do not have a lead problem first. They have a response problem.

Missed calls are lost revenue

Every unanswered call is a customer who may already be calling your competitor instead.

Spam eats your day

Your virtual receptionist can screen junk calls before they waste your team’s time or interrupt real work.

Customers want answers now

Callers want pricing, availability, next steps, and booking help without waiting for a callback.

Receptionists do not scale

A human can only take one call at a time. Your virtual receptionist can be there when you are busy, closed, or unavailable.

Choose the call flow that fits the business

Start simple: answer missed calls, run a live demo line, or reactivate warm contacts without rebuilding the whole operation.

Inbound front desk

Best when the business needs every call answered, screened, summarized, and routed without losing good customers to voicemail.

Restaurant / counter service

Best for pickup orders, menu questions, customer details, hours, and fast call handling during busy service windows.

Warm outbound follow-up

Best for former customers, existing contacts, and warm prospects who already have a business relationship and need a human follow-up booked.

Three agents. Three clear jobs.

This is where the site gets stronger: each agent has a specific use case, so buyers do not feel like they are buying a vague AI toy.

Ava — Receptionist

For service businesses that need a polished front desk answering calls, screening leads, and booking appointments.

  • Missed call capture
  • Appointment requests
  • Lead intake

Alice — Restaurant

For restaurants and counter-service businesses that need fast, practical call handling without slowing down staff.

  • Pickup orders
  • Menu questions
  • Customer details

Atlas — Sales

For warm follow-up, lead qualification, callbacks, and getting real prospects onto the owner’s calendar.

  • Warm outreach
  • Lead qualification
  • Calendar booking

Hear the system for yourself

Talk to Ava, Alice, or Atlas in a live demo. Ask about missed calls, restaurant pickup orders, booking, pricing, or how a virtual receptionist would work for your business.

Try saying to Alice: “I want to place a pickup order.” Or ask Ava or Atlas how the system works for your business.
Having trouble with browser audio? Some computers and mobile devices block microphone access. Call Ava directly at (216) 616-0206 to test the agent or schedule a personalized demo.

What the system can do after the call starts

The voice is only the front end. The value is in the rules, routing, booking, and follow-up behind it.

1

Answer inbound calls

Your virtual receptionist picks up quickly and starts the conversation like a trained receptionist.

2

Screen spam and bad calls

It checks whether the caller is a real customer before booking or escalating.

3

Qualify the customer

Your virtual receptionist asks the right questions for your services, location, timing, and job type.

4

Handle business rules

It can quote, give ranges, collect order details, or avoid pricing entirely depending on your process.

5

Book appointments

Your virtual receptionist checks calendar availability and books directly when the caller is ready.

6

Notify your team

After each call, you can get an email or SMS summary with the lead details and next steps.

A voice that fits your business

Voice matters. We help choose a tone that matches your brand, your customers, and the job your virtual receptionist needs to do.

Ava avatar

Ava

Warm, polished, professional

Ava is the default front-desk style: friendly, confident, and clear without sounding stiff or overly corporate.

Alice avatar

Alice

Warm, practical, restaurant-ready

Alice is built for restaurant demos: pickup orders, menu questions, customer details, and fast cashier-style call flow.

Atlas avatar

Atlas

Calm, confident, direct

Atlas is a strong male voice option for businesses that want a steadier, more grounded receptionist tone.

Premium voice options can be added for clients who want a more natural voice experience. Higher-volume accounts can also test multiple voices to see which one gets the best caller response.

How it works

Simple for your team. Structured enough to keep each agent from freelancing with your business.

1

We map your call flow

Services, hours, pricing rules, booking rules, escalation rules, and what the agent should never say.

2

Your agent handles the call

The agent screens, qualifies, answers, routes, and keeps the conversation moving toward the right next step.

3

Your system updates

Appointments go on the calendar, summaries go to your team, and leads can be logged in a spreadsheet or CRM.

Custom-trained around your rules

Your agent is built to follow your business, not invent its own.

Every virtual receptionist gets trained around the exact information and guardrails needed to handle your calls safely.

  • Your services and service area
  • Your calendar and availability rules
  • Your pricing and quote boundaries
  • Your most common customer questions
  • Your objection-handling style
  • Your transfer and callback rules
  • What to collect before booking
  • What your virtual receptionist should never promise

Example rule: “Do not give an exact price unless the caller provides the required details.”

Example escalation: “If the caller has a complaint, insurance issue, emergency, or commercial job, collect details and route to a human callback.”

Example objection style: “Answer clearly, ask one useful follow-up question, and guide the caller back toward booking.”

Already helping real businesses respond faster

Cyphr Agents gives business owners a reliable front line without pulling them away from the work that matters most.

“
Cyphr Agents has been a tremendous support to Caring Hands Child Care Academy. Their personalized virtual receptionist helps us respond to families more efficiently, answer common questions, collect important enrollment information, and schedule tours without interrupting the daily care of our children. It has helped us stay organized, avoid missed opportunities, and provide parents with a more professional and responsive experience from the very first call.
Monique Gene, owner of Caring Hands Child Care Academy
Monique Gene
Owner, Caring Hands Child Care Academy — Westland, Michigan

Choose the AI system that fits your business

Every system is customized for your business, answers calls professionally, and books appointments directly on your calendar.

Answers and books.

AI FRONT DESK

$750 Setup
$199/month

Answers every call and turns qualified callers into booked appointments.

  • 24/7 inbound AI call answering
  • Direct calendar integration
  • Appointment booking
  • Basic lead qualification
  • Answers common business questions
  • Captures caller name, phone number, email, and reason for calling
  • Call recordings, transcripts, and summaries
  • Email notification after each call
  • One business phone number
  • One calendar
  • One primary booking workflow
  • Up to 250 AI call minutes per month
BUILD MY AI FRONT DESK
MOST POPULAR
Books and follows up.

AI BOOKING + FOLLOW-UP

$1,500 Setup
$299/month

Books appointments, communicates by text, follows up with leads, and keeps your team informed.

  • Everything in AI Front Desk
  • Automated SMS booking confirmations
  • Appointment reminders
  • Missed-call text-back
  • Two-way SMS communication
  • Rescheduling and cancellation support
  • Warm call transfers
  • Follow-up messages after calls
  • Sends booking, payment, intake, or information links by text
  • Basic CRM or Google Sheets integration
  • Lead status updates
  • Up to two calendars, departments, or locations
  • Up to 600 AI call minutes per month
BUILD MY BOOKING AGENT
Calls and converts.

AI OUTBOUND GROWTH SYSTEM

Starting at$3,500 Setup
$399/month

An inbound and outbound AI system that contacts, qualifies, nurtures, and converts leads.

  • Everything in AI Booking + Follow-Up
  • Inbound and outbound AI calling
  • New-lead speed-to-contact
  • Automated lead qualification
  • Dormant-lead and past-customer reactivation
  • Appointment booking during outbound calls
  • Live transfers to team members
  • CRM and calendar integration
  • Automated SMS and email nurture workflows
  • Custom objection-handling strategy
  • Call outcome and lead-status tracking
  • One outbound campaign included at launch
  • Ongoing call review and routine optimization
  • Custom AI representative name and identity
  • Full control over personality, tone, pacing, warmth, confidence, and communication style
  • Premium ElevenLabs voice selection
  • Custom voice design
  • One authorized voice-cloning setup, if requested
  • Up to 1,000 AI call minutes included per month
  • Additional minutes are $0.10 per minute
  • Maximum usage cap of 2,000 AI call minutes per month
  • Maximum monthly voice charge at the 2,000-minute cap is $499
Voice cloning requires documented authorization from the person whose voice is being replicated. When long-term portability or direct account control is required, the cloned voice may be created inside a client-owned voice-provider account. Any required provider subscription would be paid directly by the client.
BUILD MY OUTBOUND SYSTEM

Usage note: Every system includes direct calendar booking. Included minutes apply to total AI call duration. Phone numbers, SMS usage, client-specific software subscriptions, and specialized third-party services may be billed separately when required. All external costs will be disclosed and approved before development begins.

Scope note: Pricing includes the agents, calendars, campaigns, integrations, and workflows listed in the approved project scope. Additional agents, outbound campaigns, departments, integrations, or substantial workflow changes are priced separately.

Questions

Can this do outbound calls?

Yes, but the cleanest offer is warm outbound: former customers, existing contacts, and prospects who already have a relationship with the business. Cold AI dialing strangers is risky and should be handled carefully.

Will it sound robotic?

Modern AI-powered voices are natural enough for real customer calls, and every virtual receptionist is tested before launch for tone, speed, and accuracy.

Can I choose the voice?

Yes. Ava is the default polished receptionist voice, Alice is the restaurant cashier demo voice, Atlas is the sales and business-development voice, and premium voice options can be added depending on your needs. Custom voice design and authorized voice cloning are available only when included in the approved scope.

What if it cannot help the caller?

Your agent can transfer the call live when it makes sense, take a message, or flag the call for a human callback based on your rules.

Does it work with my calendar?

Yes. Your agent can check real-time availability and book directly onto your calendar so your team does not have to manually enter every appointment.

Can it connect to my CRM?

Yes. Higher-tier builds can log call details into a spreadsheet or CRM depending on what your business already uses.

Ready to test your AI call team?

Test Ava, Alice, or Atlas with the live demo, then let’s map the exact call flow your business needs.

Test a voice Call Ava: (216) 616-0206

Call Ava to test the experience or schedule a personalized demo by phone.